Here’s Everything That You Need To Know About KYC

What Is Know Your Customer (KYC)?

Know Your Customer (KYC) is a process used by businesses, especially in the financial industry, to verify and authenticate the identity of their clients or customers. It involves gathering specific information about individuals to curb illegal activities like money laundering, fraud or terrorist financing.

What Are The 3 Components Of KYC?

The three primary components of KYC are:

• Customer Identification: Gathering relevant information about the customer’s identity using official documents like IDs, passports, or utility bills to verify their identity.
• Customer Due Diligence (CDD): Conducting a risk assessment by evaluating the customer’s background, financial activities, and potential risk associated with their transactions. This includes understanding the nature of their business, source of funds, and risk profile.
• Ongoing Monitoring: Continuously monitoring customer transactions and activities to identify any suspicious behaviour or changes in their behaviour that might indicate a potential risk.

How Can Businesses Verify A Customer’s KYC?

Businesses use various methods to verify a customer’s identity and perform Know Your Customer procedures. Here are some common methods:

• Government-issued IDs: Requesting customers to provide a copy of their government-issued identification documents, such as a driver’s license, passport, or national ID card and cross-referencing the information provided with the official records.
• Address Verification: Verifying a customer’s address by requesting utility bills, bank statements, or other official documents that confirm their residency.
• Biometric Verification: Employing biometric data such as fingerprints, facial recognition, or voice recognition for authentication purposes.
• Database Checks: Employing third-party services or databases to verify customer information against public records, credit bureaus, or watchlists for any suspicious or illegal activities associated with the individual.
• Video Verification: Conducting live video sessions or video calls to confirm the customer’s identity in real-time.
• Transaction Monitoring: Monitoring a customer’s transactions for unusual patterns or behaviours that might indicate fraudulent activity.
• Customer Interviews: Conducting interviews or surveys to gather additional information or to confirm details provided by the customer.
• Digital Identity Verification Services: Using specialised third-party services that specialize in identity verification by analyzing multiple data points and employing AI-driven algorithms to authenticate customers.
• Blockchain Technology: Leveraging blockchain technology for identity verification by creating a decentralized, secure system that stores and verifies identities.
• Compliance Regulations: Ensuring compliance with legal and regulatory requirements specific to the industry or region regarding customer identification and verification.

Why Is KYC Important For Businesses?

For businesses, KYC is important for the following reasons:

• Compliance: Meeting legal and regulatory requirements is essential for businesses, particularly in industries like finance, banking, and insurance. KYC helps companies comply with anti-money laundering (AML) laws, counter-terrorist financing (CTF) regulations, and other financial crime prevention measures mandated by authorities.
• Risk Mitigation: KYC procedures aid in assessing and mitigating risks associated with fraud, money laundering, identity theft, and other financial crimes. Verifying customer identities and understanding their financial activities helps businesses identify and prevent potential risks.
• Maintaining Reputational Integrity: Effective KYC practices safeguard a company’s reputation. By preventing involvement in illicit activities or unwittingly assisting criminal enterprises, businesses can maintain trust with customers, partners, and stakeholders.
• Preventing Financial Losses: By identifying potentially risky or fraudulent customers early in the process, businesses can avoid financial losses associated with fraudulent transactions, regulatory fines, or legal liabilities.
• Enhancing Customer Trust: Implementing robust KYC measures instills confidence in customers by assuring them that their sensitive information is protected, and the business is committed to safeguarding against fraud and maintaining security.
• Improving Decision Making: Understanding customers’ backgrounds, financial behaviors, and risk profiles through KYC processes enables businesses to make informed decisions regarding service provision, credit extension, or risk management strategies.
• Facilitating Better Customer Relationships: KYC practices, when executed efficiently, can streamline onboarding processes, making them more user-friendly and efficient for customers. This can lead to improved customer experiences and stronger long-term relationships.
• Supporting Global Expansion: Adhering to know your customer standards is often a prerequisite for entering new markets or partnering with other businesses, especially in international operations, as different jurisdictions may have specific regulatory requirements.

What Are The Norms For KYC?

Here are some key aspects and updates related to KYC norms in India:

• Digital KYC: The RBI introduced guidelines allowing regulated entities like banks, financial institutions, and fintech companies to undertake remote or digital KYC for customer verification using Aadhaar-based e-KYC services. This aimed to simplify the customer onboarding process and enhance convenience.
• Video KYC: The RBI introduced guidelines for Video-Based Customer Identification Process (V-CIP), allowing regulated entities to perform customer identification through video calls. This method was designed to enhance the efficiency of KYC while ensuring authenticity.
• Central KYC Registry (CKYCR): The CKYCR was established to centralize KYC records of customers across various financial entities. This repository aimed to streamline the KYC process by allowing institutions to access and verify KYC information without the need for repeated submissions by customers.
• Aadhaar Authentication: While Aadhaar-based authentication was widely used for KYC, the Supreme Court of India had set limits on its use, restricting private entities from mandating Aadhaar for customer authentication.
• Periodic Updating of KYC: Customers were required to periodically update their KYC details with banks and financial institutions to ensure the information remains current and accurate. This was crucial for maintaining compliance with regulatory requirements.
• Enhanced Due Diligence (EDD): Financial institutions were expected to conduct enhanced due diligence for high-risk customers or transactions, which involved more rigorous scrutiny and monitoring.
• Third-party KYC Service Providers: The RBI permitted the use of third-party entities for KYC verification, subject to compliance with regulations and ensuring the security and confidentiality of customer data.